THE IMPORTANCE OF SECURITY ON RECORD MANAGEMENT

THE IMPORTANCE OF SECURITY ON RECORD MANAGEMENT

Data security is critical for most businesses and even home computer users. Client information, payment information, personal files, bank account details – all of this information can be hard to replace and potentially dangerous if it falls into the wrong hands. Data lost due to disasters such as a flood or fire is crushing, but losing it to hackers or a malware infection can have much greater consequences. 

The following are importance of security on record management:

1.     Avoid theft of Information: One of the biggest reasons to keep data protected is because there are many corporations that hacker want to target and breach. Ensuring the securities of records prevents prevent this professional data thieves (Hacker) from carrying out their dubious activities.

2.     Preventing Fraud: Data security helps prevent fraud through a two – records management techniques, certified shredding and off-site storage- are aimed at keeping your sensitive information secure. The staggering percentage of accounting and other fraud in the United States is perpetrated by the victim company’s own employees. Despite popular belief, most fraud does not involve any sort of elaborate scheme or cover-up.  To remedy the situation, consider storing your financial and other sensitive documents in a safe, secure, off-site records storage facility.

3.      Avoid Embarrassment to the establishment: When data is compromised, letters are typically sent out to those who were potentially affected. This may often affect students, staff, donors, etc. Articles may be published in the newspaper and reports may be seen on local or national news. This is very bad publicity for an organization.

4.   Ward Against Identity Theft: Identity theft occurs when somebody steals your name and other personal information for fraudulent purposes. They can use this information to apply for credit cards, drivers licenses, etc. Identity theft can result in an individuals’ credit being damaged and could potentially make it difficult for them to get loans or other credit cards. It could also result in numerous hours and money that an individual may spend in clearing their name. Social Security numbers, birth date, mother’s maiden name, driver’s license number, bank account information, and credit card information..

5.   Avoid Stolen of Financial Resources: Some areas of an organization have access to staff bank accounts (i.e., for direct deposit). If this information fell into the wrong hands, the individuals’ financial holdings could be at jeopardy.