THE CONCEPT OF SECRETARIAL PROFESSION

THE CONCEPT OF SECRETARIAL PROFESSION

The secretarial profession is one of the oldest in Nigeria. The contribution of secretaries to the development of an establishment and the nation in general cannot be over stressed as there is no organization where the service of a secretarial staff is not needed.

The secretary has a very important role to play in an organization as he/she uses intellectual to enhance the growth of the overall efficiency of the organization, since a secretary is a morale builder, a public relation officer being constantly in touch with customers through correspondence, telephones and physical contact. The secretarial profession is facing extinction due to the modern technologies advancement in the world today.

The rate at which these advancements are growing daily is really threatening the survival of secretaries. As a result, the training of secretaries has to be upgraded to reflect the modern trend. Science and technology have has a profound effect on office procedures.

One of the most important functions of an office or organization is the most important functions of an office or organization is the effective receipt and dissemination of information is a catalyst of managerial activities in a business setting.

These includes planning, operation, controlling and forecasting, secretaries are therefore relied upon to play crucial roles in realizing the organizational objectives. The sophiscation of modern offices has given room for multi programming and high efficiency through the use of these advanced technology.

A significant development in this direction has introduced in this concept into the secretarial profession. The office of yester years in quite different from the office of today in terms of the modern office equipment in use. Today many companies are employing computers to streamline office operations, perform word processing and electrically handle mail and messages.

The business organization is held together by the profession, acquisition, retention and transmission of information, interestingly, one of the tools for achieving these is through office automation devices. In fact, the rapid acceleration in the rate of technological and scientist progress  of modern age s well as the increased cost of services and material has resulted in the improvement in productivity with re-examination of the impact of automation. Therefore, the manipulation of manual machines to aid secretarial duties has become a mandate activity as every secretarial practitioner has now converted to the use of electronic devices especially computer. Also, some of the people that operate these devices are not being treated with respect, most times people take the secretarial duties as those meant for drop-out with little or no skill and intelligence. It necessary to say that secretary is more or less the life-wire of an organization.